United Kingdom General Data Protection Regulation (UKGDPR)
In very basic terms we totally respect your personal information and will only ask you for what information we really need from you. We will look after it in the same way we would want ours looking after, keeping it secure! We will only share it with others where we need their help to enable us to deliver our service to you e.g. our bank who may need your name and address to process subscriptions. Be assured that we will never share your information in any other circumstances nor will we sell it on elsewhere!
Here are more details –
In very basic terms we totally respect your personal information and will only ask you for what information we really need from you. We will look after it in the same way we would want ours looking after, keeping it secure! We will only share it with others where we need their help to enable us to deliver our service to you e.g. our bank who may need your name and address to process subscriptions. Be assured that we will never share your information in any other circumstances nor will we sell it on elsewhere!
Here are more details –
Introduction
Shipley Camera Club takes your privacy very seriously. This privacy policy has been prepared in line with the United Kingdom’s General Data Protection Regulation (UKGDPR), which promotes fairness and transparency for all individuals in respect of their personal data. The term United Kingdom (UK) is defined as England, Scotland, Wales, and Northern Ireland. It does not include Crown dependencies or UK overseas territories, including Gibraltar. The UK government will allow transfers to Gibraltar to continue. This privacy policy applies to all data we process and by joining Shipley Camera Club you consent to our collection and use of such data. If you would like to get in touch about anything in this policy or about your personal data then please contact any member of the committee.
Shipley Camera Club takes your privacy very seriously. This privacy policy has been prepared in line with the United Kingdom’s General Data Protection Regulation (UKGDPR), which promotes fairness and transparency for all individuals in respect of their personal data. The term United Kingdom (UK) is defined as England, Scotland, Wales, and Northern Ireland. It does not include Crown dependencies or UK overseas territories, including Gibraltar. The UK government will allow transfers to Gibraltar to continue. This privacy policy applies to all data we process and by joining Shipley Camera Club you consent to our collection and use of such data. If you would like to get in touch about anything in this policy or about your personal data then please contact any member of the committee.
The Data We Collect
As a data controller we collect a variety of data in order to manage your membership and the associated activities. We will manage your personal data transparently, fairly and securely.
As a data controller we collect a variety of data in order to manage your membership and the associated activities. We will manage your personal data transparently, fairly and securely.
We may ask you to provide us the following data –
First and last names
Address and postcode
Telephone number
E-mail address (This may also contain your IP address)
We will also record a date of birth for all persons under the age of 18 and require the parent or a legal guardian’s consent.
First and last names
Address and postcode
Telephone number
E-mail address (This may also contain your IP address)
We will also record a date of birth for all persons under the age of 18 and require the parent or a legal guardian’s consent.
Obviously, being a photography club we also create and manage images. By becoming a member of the Shipley Camera Club you also consent to the images being used in the club activities (website or projected at club meetings for example). You are free to express that you do not wish a particular image to be used and this will be honoured.
We Use The Above Data To:
Enable us to manage the club as openly, fairly and efficient as possible
Enable us to contact you in order to provide a specific service, answer a query or offer advice/training
Allow us to negotiate with third parties in order to provide deliverable items direct to you or on your behalf
Enable us to manage the club as openly, fairly and efficient as possible
Enable us to contact you in order to provide a specific service, answer a query or offer advice/training
Allow us to negotiate with third parties in order to provide deliverable items direct to you or on your behalf
We Collect This Data On The Following Lawful Basis:
By Consent
To arrange or fulfil a Contract
To meet a legal obligation other than a Contract (e.g. Tax purposes such as VAT invoices)
When you visit our website we also collect Cookies. These are small pieces of data that websites send to a user’s computer and are stored on the user’s web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example.
By Consent
To arrange or fulfil a Contract
To meet a legal obligation other than a Contract (e.g. Tax purposes such as VAT invoices)
When you visit our website we also collect Cookies. These are small pieces of data that websites send to a user’s computer and are stored on the user’s web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example.
This helps us :
Deliver our service to you
Ensure that our website provides you with an efficient visit
Collect statistics for Web Site Statistics and/or Marketing Purposes
Which third parties do we share Personal Data with?
Deliver our service to you
Ensure that our website provides you with an efficient visit
Collect statistics for Web Site Statistics and/or Marketing Purposes
Which third parties do we share Personal Data with?
We share personal data with the following third parties:
Our Website Host (Data is transferred outside the UK)
Our Accountant if deemed necessary by the club Treasurer (Data is not transferred outside the UK)
The Yorkshire Photographic Union (YPU) – name, phone number and email address only are provided for registration purposes.
Our Website Host (Data is transferred outside the UK)
Our Accountant if deemed necessary by the club Treasurer (Data is not transferred outside the UK)
The Yorkshire Photographic Union (YPU) – name, phone number and email address only are provided for registration purposes.
There are also certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual or to comply with any valid legal process, government request, rule or regulation.
Why Might We Share Your Personal Data With The Above?
We might share your data in order to:
To enable us to deliver our service to you
To provide account access
To personalise your experience
To comply with legal or contractual requirements
We might share your data in order to:
To enable us to deliver our service to you
To provide account access
To personalise your experience
To comply with legal or contractual requirements
We may transfer personal data to a country outside of the UK if necessary e.g. If a third party we utilise could have servers located outside of the UK. If this is the case, we will either obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the UK’s guidelines. You can see above where we send data outside of the UK and on what basis we do so.
How we keep your personal data secure
We keep your data secure by following best practice, password protection and by using Secure Socket Layer (SSL) technology when information is submitted to us online. Our data is backed up locally so no third party or cloud backup is used for this purpose.
In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you.
You Have The Following Rights –
– the right to be informed about the collection and use of your personal data
– the right of access to your personal data and any supplementary information
– the right to have any errors in your personal data rectified
– the right to have your personal data erased
– the right to block or suppressing the processing of your personal data
– the right to move, copy or transfer your personal data from one IT environment to another
– the right to object to processing of your personal data in certain circumstances, and
– rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
– the right of access to your personal data and any supplementary information
– the right to have any errors in your personal data rectified
– the right to have your personal data erased
– the right to block or suppressing the processing of your personal data
– the right to move, copy or transfer your personal data from one IT environment to another
– the right to object to processing of your personal data in certain circumstances, and
– rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).
Whilst we do not hold personal data any longer than we need to, the duration will depend on your relationship with us and whether it is ongoing. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes. After this time we will delete all information held by us.